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Deed Solicitation Letters

“Deceptive practices have become contagious in the deed solicitation business,” states Porter County Recorder Jon C. Miller.

Several companies currently market their services for providing a copy of your deed in the form of a “Deed Processing Notice” or other such request for a fee of $86.00 per copy. They also state that “if (your request is) received after the Compliance Response Date, an additional fee of $35.00 will be required before processing.” 

These “notices” that are mailed to the landowners of a given county are masked as governmental agency letters requiring them to pay a fee for legally required documents.

FACT: Homeowners are not required to have copies of their deed even when they go to sell a property. Indiana law in fact discourages the resale of the recorded documents by commercial entities.

Property deeds – which are usually one to two pages – are public records and county recorders can provide copies for a nominal cost. The services that deed solicitors offer are very inflated, since the same copy may be purchased for $1.00 at your County Recorder’s office. 

If you have any doubts about a mailing offering a government-provided service, contact the entity directly to confirm the solicitation’s legitimacy. If you have received a notice or paid for this service, you can file a complaint with the Attorney General’s office by visiting Indiana Consumer or requesting a complaint form be mailed to you by calling 1-800-382-5516.

If you should have any questions about these letters you are welcome to call your County Recorder’s office with them.